How Microsoft Copilot Will Boost Your SMB's Productivity

Jeni_Odley
edited March 21 in Business

Businesses have been using artificial intelligence (AI) to boost productivity for years, but the surge in generative AI tools like ChatGPT has made it more accessible. Studies show that 87% of global organizations believe adopting AI can boost their competitiveness, while AI will boost employee productivity by an estimated 40% by 2035.  

What is Microsoft Copilot? 

Microsoft Copilot is an AI-generated tool designed to increase productivity in the workplace by replacing repetitive tasks. This is particularly beneficial for Small and Midsize Businesses (SMBs) with a limited workforce or resources. Utilizing Microsoft Copilot at work lets employees focus on meaningful tasks while delegating monotonous duties such as summarizing meeting minutes to their trusty AI-powered sidekick.  

How is Copilot integrated into Microsoft 365? 

Microsoft 365 Copilot transforms the way we work in three ways by boosting creativity, productivity, and enhancing our skills.  

1. Creativity 

Microsoft Copilot in Word saves users hours of writing, sourcing, and editing time. Whether you are feeling the Monday blues, the afternoon slump, or have brain fog after a long meeting, Microsoft Copilot is there to assist with any blocks in creativity. Copilot uses prompts to create a first draft, using your ideas to shorten, rewrite, or provide feedback on document content. Similarly, Copilot in PowerPoint can produce stunning presentations from a single prompt and can include additional content from documents made previously. In Excel, Copilot helps analyze data trends and can come up with data visualizations in seconds. 

2. Productivity 

Nothing is more frustrating than being overloaded with work, only to be bogged down by repetitive tasks. Studies show that corporate employees spend 51% of their day on low-value tasks. Copilot is there to lend a helping hand, helping workers get through menial tasks so that they can focus on what matters. For example, rather than going through emails individually, Copilot in Outlook can clear an inbox in minutes. It can also draft responses and summarize long email threads to avoid wasting time searching for important information.

Meetings are also more productive with Copilot in Teams, which can summarize crucial discussion points and highlight who said what and who agreed or disagreed with certain points. Furthermore, Copilot in Power Platform lets anyone automate repetitive tasks and create chatbots to enhance productivity.  

3. Enhanced Skills 

AI tools are highly intelligent and hold a wealth of information from which we can learn. Copilot lets workers enhance their existing skills and teaches them new tricks to increase productivity. There are thousands of prompts and commands available across Microsoft 365, changing how we use and work with AI. 

What are the benefits of Microsoft 365 Copilot for SMBs? 

Microsoft 365 Copilot is now publicly available for corporate customers. Here are some ways the world’s most powerful productivity tool can benefit SMBs.  

1. User-friendly 

Microsoft Copilot is integrated into Microsoft 365, so there is no need to download additional software or plugins. Furthermore, Copilot uses the same interface in every Microsoft 365 application, so users only have to get used to one display.  

2. Saves time 

Copilot utilizes AI to help users navigate their tasks more efficiently. It reduces time spent on repetitive tasks or searching for information, letting workers save energy for more intensive work. For example, Microsoft Copilot in Excel can generate formula column suggestions, show insights in charts, and highlight insightful data.  

3. Boosts productivity  

The whole point of using AI in the workplace is to enhance productivity. AI tools use algorithms to analyze our working patterns and provide suggestions to skyrocket productivity. Using Microsoft Copilot for our daily work is like having a personal assistant on hand to help at any time.  

How does the Acer TravelMate P with Copilot boost SMB productivity? 

Acer’s range of TravelMate P laptops streamlines the workday while providing maximum productivity. Packed with high-powered processors and outstanding connectivity options, TravelMate P laptops promote business efficiency while equipping workers with all they need for a productive day. They also feature Windows 11 for Business and AI-powered solutions like Microsoft 365 Copilot to enhance efficiency. From improved designs to seamless device integration, the TravelMate P series brings usability, speed, and productivity to the workplace. 

Conclusion  

Businesses should find ways to enhance productivity without breaking the bank to stay competitive. Microsoft Copilot is an AI-powered tool that works like a Chatbot to increase workplace efficiency. It supports employees by creating, understanding, and editing documents and can summarize emails and long texts to ease reading. Users can save time and effort crafting documents, visuals, or presentations through simple prompts. Microsoft Copilot is simple to use and integrated into existing Microsoft products like Word and Excel. It uses the same interface for each application, so workers only have to learn how to use it once. Acer’s range of TravelMate P laptops features Microsoft Copilot for ultimate productivity and a streamlined workday.

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Jeni is a translator and writer based in Taiwan. She is passionate about business development and loves helping companies enter international markets. She is fluent in English, German, and Mandarin Chinese, and combines these with her industry experience to provide practical market entry solutions.

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