How to Transfer Data from Your Old PC to Your New One

Patrick_Yu

With Windows 10 reaching its End of Life (EOS) in October 2025, many users are upgrading to new PCs running Windows 11. If your old device doesn’t meet Windows 11 compatibility requirements or you’re simply ready for an upgrade, transferring your data doesn’t have to be a hassle. This guide will walk you through the best ways to migrate your files, apps, and settings from an old Windows 10 PC to a new Windows 11 computer, ensuring a seamless transition. 

Step 1: Get Ready for the Transfer

A. Check if Your PC Can Run Windows 11 

If you're considering upgrading your current Windows 10 PC to Windows 11 instead of replacing it, first check compatibility using PC Health Check: 

1. Download PC Health Check from Microsoft’s official website. 
2. Run the tool and review the results to see if your device meets Windows 11’s requirements. 
3. If your device is incompatible (e.g., lacks TPM 2.0 or Secure Boot), consider purchasing a new Windows 11 PC. 

Looking for an upgrade? Acer’s AI-Powered lineup of Windows 11 Copilot+ PCs offers powerful features at every price point. 

B. Decide What to Move 

Before migrating, determine which data needs to be transferred: 

• Documents, photos, videos, and music 
• Installed applications (check compatibility with Windows 11) 
• Email, bookmarks, and browser settings 
• System settings, desktop preferences, and Wi-Fi passwords 

C. Clean Up Your Files 

Before transferring, take the opportunity to declutter: 

• Delete unnecessary files, temporary files, and duplicate documents. 
• Uninstall unused programs to free up storage. 
• Use Storage Sense (Windows 10) to clean up old files (Settings > System > Storage). 

D. Back Up Your Files 

Regardless of your migration method, always create a backup: 

• Cloud storage (OneDrive, Google Drive, Dropbox) – Convenient for automatic backups. 
• External hard drive or USB drive – Best for offline storage. 
• Windows backup – Great for system-wide backup. 

Step 2: Choose a Data Transfer Method

A. Use OneDrive for Cloud Backup and Transfer 

OneDrive is built into Windows 10 and allows easy cloud-based data migration. 

How to Use OneDrive: 

1. Sign into OneDrive on your Windows 10 PC (Settings > Accounts > OneDrive). 
2. Select files and folders to sync (place them in the OneDrive folder). 
3. Wait for synchronization to complete. 
4. On your new Windows 11 PC, sign in to OneDrive and allow files to sync. 

Tip: OneDrive offers 5GB of free storage, but consider a Microsoft 365 subscription for 1TB+ storage if needed. 

B. Use Windows Backup 

If you want a full-system backup, Windows Backup is a great choice. 

How to Use Windows Backup: 

1. On your Windows 10 PC: 
   1. Go to Settings > Update & Security > Backup. 
   2. Click Add a drive and select an external storage device. 
   3. Follow the prompts to back up your files. 
2. On your new Windows 11 PC: 
   1. Connect the backup drive. 
   2. Open Settings > System > Recovery, select Advanced startup, and restore from backup. 

C. Move Files Manually with an External Drive 

If you prefer a simple drag-and-drop method, use a USB flash drive or external hard drive. 

How to Transfer Files Manually: 

1. Connect an external drive to your Windows 10 PC. 
2. Copy important folders (e.g., Documents, Pictures, Videos, Downloads). 
3. Safely eject the drive and connect it to your new Windows 11 PC. 
4. Drag and drop files into the corresponding folders. 

D. Use Windows Network Sharing

If both PCs are on the same Wi-Fi network, Windows Nearby Sharing allows direct transfers. 

How to Use Nearby Sharing: 

1. Turn on Nearby Sharing on both PCs: 
   1. Go to Settings > System > Shared Experiences. 
   2. Toggle Nearby Sharing ON. 
2. Select files to share from File Explorer, right-click, and choose Share. 
3. Pick the new PC from the list and accept the transfer. 

E. Use a Migration Tool (Laplink PCmover) 

For full PC migrations, Laplink PCmover (Microsoft-recommended) can transfer files, apps, and settings in one step. 

How to Use Laplink PCmover: 

1. Install Laplink PCmover on both old and new PCs. 
2. Connect the two devices via Wi-Fi or cable. 
3. Follow the on-screen instructions to transfer all data seamlessly. 

Step 3: Move Your Apps and Settings 

Reinstall Applications 

• Microsoft Store apps sync automatically when you log into your Microsoft account. 
• Manually reinstall third-party software (Adobe, Zoom, games, etc.). 
• Use Ninite for batch app installations. 

Restore System Preferences 

• Sign in to your Microsoft Account to sync settings (themes, Wi-Fi, Edge bookmarks). 
• Reconnect email accounts in the Mail app or Outlook. 

Step 4: Set up Your New Windows 11 PC 

Once your data is transferred, follow these setup steps: 

1. Sign into your Microsoft account – Enables OneDrive, Microsoft Store apps, and settings sync. 
2. Check for Windows updates – Go to Settings > Windows Update and install any pending updates. 
3. Update drivers – Use Device Manager to update hardware drivers for optimal performance. 
4. Set up security features – Enable Windows Hello, BitLocker, and Smart App Control. 
5. Install essential apps – Reinstall productivity tools like Office, browsers, and communication apps. 

Why Now is the Best Time to Upgrade to Windows 11

With Windows 10 reaching End of Support in October 2025, older PCs will become vulnerable to security risks and outdated software. If your current device isn’t Windows 11-compatible, now is the best time to upgrade to a modern PC with: 

• Better security (TPM 2.0, Secure Boot, Windows Hello). 
• Faster performance (Better storage management, optimized multitasking, and improved gaming). 
• AI-enhanced productivity with features like Copilot. 

If you’re looking for an affordable new PC, Acer offers budget-friendly Windows 11 computers that provide the best experience at every price point. 

Upgrade Today! 

Migrating to a new Windows 11 PC doesn’t have to be complicated. Whether you choose OneDrive, Windows Backup, or an external drive, this guide ensures your transition is smooth and stress-free. Now is the perfect time to upgrade your device and experience the best of Windows 11 and enjoy stronger security, superior performance, and innovative new features designed for the modern user.

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